Executive Assistant

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide.

Job Description

We are seeking an experienced Executive Assistant to provide support to our Global Head of Infrastructure. This is an exciting opportunity for a tenured professional to thrive in this very senior position, partnering with our senior leadership as an integral member of the team.

Key responsibilities:

• Dealing with incoming communication, correspondence on behalf of the Executive Board members
• Arranging travel itineraries and accommodation in conjunction with the global support team
• Proactively manage the production of documents, briefing papers, reports, and presentations
• Complex diary management
• Organising board meetings, ensuring the Executive team are well-prepared
• Minute taking at Board meetings
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Essential skills:

• Excellent written and verbal communication skills
• Excels in building relationships and working collaboratively within the team
• Proficient in Microsoft Office and experienced in providing support to others
• Experience of minute taking and organising Board meetings
• Excellent organisation skills and ability to prioritise with a strong commercial focus
• Ability to work under pressure and to tight deadlines
• Experience in complex diary management, liaising with clients and dealing with confidential material
• Proactively manage information on behalf of the Executives.

Desirable skills:

• Proven Executive Assistant experience at Executive Board level.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.