Executive Assistant (Executive Support Team)

ABOUT SPLASH DAMAGE

We believe that games play better with friends. For more than 20 years, we’ve been creating team-based multiplayer experiences that have entertained tens of millions of players all over the world and forged countless new friendships along the way.

Our studio culture is rooted in our open, friendly, and collaborative environment. Our games are made by people from all over the world, from our entry-level Fresh Talent hires to industry veterans, and we believe that fostering that diverse culture is the best way to build both our games and our studio. We have won numerous awards, including a ‘World-Class’ accreditation by Best Companies and being named one of the UK’s 100 Best Large Companies to work for.

While our offices are based in Bromley, UK, our people have access to progressive working patterns that give them the flexibility to decide how to do their best work.

Benefits:

We offer a comprehensive benefits package for you and your family, including:

• Substantial performance-related pay system on top of your basic compensation, along with enhanced pension contributions and our life assurance scheme
• Bespoke VISA and relocation packages for you and your family, with support from our team throughout the whole process
• 25 days of holiday and 8 Bank Holidays a year, plus our annual studio closure between Christmas and New Year’s
• Private Medical and Dental Cover for you and your family, along with a 24/7 digital GP service
• Extensive Mental Health support, with Line Manager Mental Health training, a group of Mental Health First-Aiders, and on-site or remote counselling
• Our bespoke Learning and Development course framework to help you grow as an employee, manager, and leader
• Industry-leading fully paid 30 weeks maternity leave & 10 weeks paternity leave

Main Purpose and Scope of the Job:

Working alongside the Executive Support Manager and another Executive Assistant to provide a first-class support service to the Executives and Senior Leadership Team.

Reports to: Executive Support Manager

Essential Attributes:

• Great team player!
• Excellent organisational skills, detail orientated and able to prioritise and multitask.
• Highly adaptable, with a friendly and professional disposition
• Ability to work on own initiative
• Ability to work under pressure and to a high standard

• Exceptional integrity, ability to work with the utmost of confidentiality and discretion and act with excellent judgement with the ability to gain and maintain trust.

• Significant experience accrued in supporting executive level leaders in a fast paced, heavy volume, high quality environment.
• Experience working on an international scale across several time zones.

Key Responsibilities:

• Support the Senior Leadership Team and assist with overflow of work with Executives.
• Managing diary and scheduling of meetings, internal and external.
• Maintain, understand and update company calendar
  (chase and ensure documentation is in depository ahead of meetings)

• Manage the agendas for several meetings, including gathering meeting content, facilitating meetings, taking detailed notes, and following up on action items.
• Provide on-site administrative support to the Execs and Senior Leadership Team in a hybrid work model.

• Keep up-to-date with team procedures and assist and support work as required.
• Oversee, complete and submit expenses.
• Raise Purchase Orders and approvals
• Assist with internal and external approvals, i.e. additional work requests, contract approvals, SOW approvals, etc.
• Arrange travel and itineraries, to include all arrangements flights, visas, hotels, transfers etc. and prepare detailed itineraries for any visits by the SLT or VIP visitors.
• Understand the Travel and Expense Policy and ensure this is adhered with.
• Monitoring of inbox and flagging urgent items to ensure they are actioned.
• Assist other team members with conference organising, to include all logistics and scheduling of meetings.
• Support Executive Support Manager in the team objectives and goals.
• General admin, filing, photocopying, ordering lunches for Executives / working lunches and willingly carrying out any other duties required to meet with the needs of the business.

Splash Damage is an equal opportunity employer. We believe our teams create better work when they have a range of perspectives to draw from, and we are committed to creating an inclusive working environment that celebrates diversity.