Events Assistant

Role and Responsibilities (this is a broad but not exhaustive list)

• 
  Support the Events Executive (EE) in the planning and project management of each event as required. This will include:
• running smaller events from start to finish
• booking events in our internal systems and managing enquiries for event space,
• Assisting with digital delivery of events or webinars
• managing invite lists in our CRM system InterAction
• creating event invitations in our email marketing system, Vuture
• booking catering and liaising with the front of house and facilities teams
• attending events as required to assist with meet and great and handing out name badges)
• ensuring smooth delivery of events
• Liaise with external speakers to book rehearsals and other event logistics.
• Maintain the Events Calendar logging new events and updating as required.
• Update the Firm’s events calendar on the intranet and liaise with other stakeholders such as EAs, Responsible Business and HR to ensure other firmwide events are captured.
• Updating the Firm’s external website to include relevant upcoming events.
• Monitor the budgets for events and report to the EE to ensure cost effective delivery and adherence to set budgets; manage payments, handle invoice queries in relation to events and liaise with budget holders and finance team.
• Capture the data collected in the follow-up programme for all events using the appropriate tools.
• Review and ensure CRS PPT presentations meet with the Firm’s brand standards.
• Support the EE to develop and maintain best practice guidelines for the smooth running of events where the events team is not in attendance, and to provide self-help to other people in the Firm to ensure there is a consistent standard of event delivery.
• Communicate effectively with other Business Development team members on the progress and requirements for their events.
• Support on the delivery of key internal events e.g. Partners Conference and other high profile internal events such as Managing Partner Townhalls.
• Manage ticketing for sports and other external event attendance as required.
• Liaise with external agencies and venues as required.

Qualifications and Experience

• An understanding or appreciation of the legal sector is desirable.
• Some events experience or exposure to client events and meetings is essential.
• Experience with an email marketing system or CRM system is desirable
• Experience working with Business Development teams and senior stakeholders.

Person Specification

• Excellent organisational and communication skills
• Attention to detail
• Diary and time management skills
• An interest in marketing and campaigns
• Desire to deliver excellent service
• Flexible and adaptable, comfortable with change
• Calm under pressure
• Practical and hands-on
• Highly organised and able to prioritise workloads, manage multiple projects and negotiate deadlines, often working with people cross site and in virtual teams
• Comfortable working to short deadlines, with variable dependencies and in a non-directive environment
• Exceptional team player, not afraid of being visible on a project
• Enthusiastic and positive attitude
• Adhere to the Firm's core values through working relationships, attitude and behaviour
• Good Excel and PowerPoint skills.

Competencies

• Collaborative working
• Client-centric
• Ethical practice
• Critical thinking