Office & Purchasing Manager

About Casey Howard Interior Design

Casey Howard Interior Design is a full-service boutique design studio specializing in residential and hospitality projects. Based in the heart of Danville, California, CHID works throughout the San Francisco Bay Area, Napa Valley, Marin County, Silicon Valley, and beyond. Casey Howard Interior Design merges approachable and classic design with the unexpected and provocative, creating spaces that are simultaneously sophisticated, functional, and edgy.

About The Role

The Office & Procurement Manager is responsible for managing the day-to-day operational functionalities of the design studio, along with the entire buying process from sourcing to installation. The ideal candidate is highly detail oriented, resourceful and technically savvy.

What You’ll Do

Procurement:

• Manage expediting end-to-end; coordinate orders with vendors and track vendor timelines
• Input quotes and purchase orders into project management/ordering software
• Serve as purchasing agent for all showroom and custom furniture, fixtures and equipment across multiple projects at a given time
• Research and present alternative selections to design team when needed
• Request quotes from vendors with pricing, shipping, and lead time
• Assist in sample coordination - ordering and returning
• Maintain internal database of quality vendors
• Manage project installations - from coordinating receiver, scheduling clients, cleaning services, tracking inventory of accessories
• Manage receiving and warehouse storage for all furniture, lighting and accessories including inventory of all items in storage

Office Management:

• Assist with greeting and directing clients, and answering inbound calls and emails
• Initial point of contact for new lead vetting
• Manage Pipedrive (CRM) and various product schedules
• Schedule meetings with clients and vendors
• Internal liaison with HR, Marketing, Legal, and Finance consultants
• Help ensure digital and physical filing systems are maintained and current
• Assist in coordinating confirmed client sample & CFAs with the team
• Manage supplies, pay bills, maintain office and library
• Run local errands as needed, ie: pick-up/return samples, manage mail, etc.

What We’re Looking For

• Bachelor’s Degree in business administration, or related field preferred
• At least 4+ years in a design studio environment preferred
• Comfortable managing multiple assignments, multitasking and prioritizing, meeting deadlines, and adapting to shifting priorities
• Able to work both independently and as part of a team
• Excellent oral and written communication and skills
• Proficient in iOS, Microsoft Office and G-Suite
• Familiar with Ivy/Houzz Pro or similar such as Studio Designer software a plus
• Overall aptitude to learn new software
• Excellent attention to detail and highly organized
• Confident, efficient, collaborative and is eager to grow with the company

Job Type Hourly Employee, Part-time (25-30 hours per week - potential to become full time salary position)

Pay $25 - $35 / hour

Perks

• Dental insurance
• Health insurance
• Paid time off
• Sick Days
• Paid Holidays
• Company Team Building Days
• In-House Training + Development

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Danville, CA 94526: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office management: 4 years (Preferred)
• Purchasing: 2 years (Preferred)

Work Location: In person