Administrative Assistant

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

The Administrator role is a broad role that undertakes a wide variety of tasks.

+ Creating documents in Word, Excel & PowerPoint with associated up to date branding, reformatting of documents.

+ Proficient in Outlook / Diary Management.

+ Assisting with new starter procedures.

+ Advantage System

+ Ordering mobile phones

+ PPE

+ It Equipment

+ Flowers

+ Invoicing

+ Arrange business travel/accommodation and car hire through FCm

+ Salesforce to be updated every month

+ Update all staff CVs and profiles for bids

+ Support arranging internal/external events

+ Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.

+ Familiar with standard concepts, practices, and procedures within a particular field.

+ Relies on experience and judgment to plan and accomplish goals.

Qualifications

Experience in any of the following tools and applications would be advantageous but not essential

+ Advantage – Raising PO’s for use with the VCA (Virtual Credit Card)

+ Advantage – Ordering, IT, PPE, Amazon

+ Oracle – for timesheets and expenses

+ Smartway – for booking desks and meeting rooms

+ Bluepoint - for booking guests into the building

+ MarkView – for approving invoices

+ FCM – for booking travel

Additional Information

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

ReqID: J10079304

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration